Expect Miracles Foundation

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Operations & Administration Coordinator

Boston, MA

Responsibilities include:


- Managing Accounts Receivable / Accounts Payable in Quickbooks Online

- Invoicing event sponsors

- Processing checks

- Sending receipts and recognition letters to donors

- Maintaining the Foundation’s legal and regulatory requirements

- Working with our CPA firm to complete annual tax and audit requirements

Assisting events staff with planning and executing fundraising events, including:

- Creating and managing event budgets

- Coordinating with sponsors

- Managing registration lists

- Managing auctions

- Managing event fundraising and following up on pledges

Providing general and administrative support to Expect Miracles Foundation staff, including:

- Managing the organization’s business/office/operational needs, such as office supply ordering, event materials ordering

- Maintaining records, including contact lists, in Salesforce database

- Booking travel and accommodations


- Demonstrated passion for our cause / interest in non-profit work

- Proficiency in the basics of accounting

- Confidence with spreadsheets

- Excellent time management skills; comfortable juggling multiple projects and priorities

- Positive attitude and quick learner

- Terrific work ethic and a keen eye for detail

- Ability to work independently and take initiative while collaborating within a small team

- Excellent customer service

- Aptitude for technology, including MS Office, Quickbooks, and Mac computer

Job Type: Full-time. Salary: $40-$50K, commensurate with experience. Benefits include: health insurance (70% company contribution), dental insurance (100% employee contribution), group life insurance, retirement plan.

Our office is conveniently located a block from South Station and is accessible by public transportation. We are currently working remotely. This position will be in our Boston office when we return.

Please submit cover letter and resume to jobs@expectmiraclesfoundation.org:

Subject line: LAST NAME: Operations & Administrative Coordinator. No phone calls please.

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